Executive Assistant To Director – Ring Road, Surat

Additional Details

Job Description

Company: Alltex Exim Private Limited
Number of Positions: 1
Job Designation: Executive Assistant To Director
Experience: 4
Annual Salary: 240000 to 360,000
Job Type: Full-time
Function: Admin
Job Description:
• To provide full PA duties for the Managing Director

• To provide administrative support to the Team

• To provide high quality documents, reports and presentations and in particular to provide timely and accurate minutes of meetings

• To manage the day to day relationship with clients, office staff, organizing meetings, liaising etc.

• To organize and/or oversee events.

• Organisation of diary activities, ensuring they are well prepared for meetings

• Liaising with clients, suppliers and other staff

• Scheduling of meetings, preparation of agendas, co-ordination of attendance and accurate and timely minute taking for internal and external meetings

• Owning the agenda for meetings, liaising with on items to include and ensuring that regular agenda items are scheduled according to the correct cycle

• Completing tasks as required by the MD

• Event Management

• Producing high quality documents, briefing papers, reports and presentations

• Screening phone calls, enquiries and requests, and handling them when appropriate

• Meeting and greeting clients at all levels of seniority

• Organise conference bookings and travel arrangements

• Any other duties as required

Experience and skill-set to include the following

• A positive and enthusiastic approach

• A confident character with experience of operating effectively at a junior and senior level and manage upwards when required

• Self-starter who is comfortable working without close supervision and using their initiative; is able to identify ways of improving efficiency

• Experienced practitioner with excellent communications skills, both written and verbal

• Ability to quickly build good working relationships at all levels and collaborate effectively with a range of internal/external contacts

• Displays tact and diplomacy, dealing discreetly with confidential information

• Displays attention to detail

• Good organisational skills are critical along with the ability to prioritise workloads and manage time successfully

• Excellent administration skills required with experience in devising and developing project management frameworks and tracking progress against milestones

• Proficiency in Microsoft Excel, Word and PowerPoint in preparation of material at senior level

• Adaptable, flexible and resilient, able to cope with the pressure of managing the demands of a high volume of work and meeting deadlines

• Excellent minute taking skills, including and ability to minute discussions of company’s Values and Behaviours

• Respect for each other and our customers

• Demonstrably Expert

• Solutions oriented

• Consistent